Last updated: May 26, 2026

The West Coast Peer Learning Network (“WC-PLN,” “we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit westcoastpln.org or register for our events, conferences, and programs.

1. Information We Collect

Information You Provide Directly

We collect information you voluntarily provide when you:

• Register for a conference, webinar, or regional event
• Submit a contact or inquiry form
• Subscribe to our newsletter or mailing list
• Create an account on our platform
• Submit a session proposal or presenter application

This may include your name, email address, institutional affiliation, job title, phone number, and payment information for paid registrations.

Information Collected Automatically

When you visit our website, we automatically collect certain technical data including your IP address, browser type and version, pages visited, time and date of your visit, and referring URLs. This data is collected through cookies and similar tracking technologies.

2. How We Use Your Information

We use the information we collect to:

• Process event registrations and communicate event details
• Send newsletters, program updates, and professional development opportunities
• Respond to inquiries and provide support
• Improve our website, programs, and services
• Comply with legal obligations
• Analyze usage trends to better serve our community

We will not use your personal information for purposes unrelated to WC-PLN programs and services without your explicit consent.

3. Cookies

Our website uses cookies — small text files stored on your device — to enhance your browsing experience. We use:

• Essential cookies — required for the site to function (login sessions, form security)
• Analytics cookies — help us understand how visitors use the site (e.g., Google Analytics)
• Preference cookies — remember your settings and choices

You can control or disable cookies through your browser settings. Disabling certain cookies may affect site functionality.

4. Information Sharing and Disclosure

We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following limited circumstances:

• Service providers — trusted vendors who assist in operating our website or events (e.g., payment processors, email platforms, videoconferencing services), bound by confidentiality agreements
• Legal requirements — when required by law, court order, or governmental authority
• Organizational safety — to protect the rights, property, or safety of WC-PLN, our members, or the public
• With your consent — for any other purpose with your explicit permission

5. Data Retention

We retain your personal information only as long as necessary to fulfill the purposes described in this policy, or as required by law. Event registration data is typically retained for up to three years for record-keeping purposes. You may request deletion of your data at any time (see Your Rights below).

6. Your Rights and Choices

Depending on your location, you may have the following rights regarding your personal data:

• Access — request a copy of the personal information we hold about you
• Correction — request correction of inaccurate or incomplete information
• Deletion — request deletion of your personal information
• Opt-out — unsubscribe from marketing emails at any time via the unsubscribe link in any email
• Objection — object to certain types of processing of your data

To exercise any of these rights, contact us at [email protected].

7. California Residents — CCPA Rights

If you are a California resident, the California Consumer Privacy Act (CCPA) grants you additional rights, including the right to know what personal information is collected, the right to delete personal information, and the right to non-discrimination for exercising your privacy rights. WC-PLN does not sell personal information. To submit a CCPA request, contact us at [email protected].

8. Children’s Privacy

Our website and programs are directed toward higher education professionals, faculty, administrators, and college/university students. We do not knowingly collect personal information from children under the age of 13. If we become aware that a child under 13 has provided us with personal information, we will promptly delete it.

9. Security

We implement reasonable technical and organizational safeguards to protect your personal information from unauthorized access, disclosure, alteration, or destruction. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

10. Third-Party Links

Our website may contain links to third-party sites such as event platforms, videoconferencing services, or partner organizations. We are not responsible for the privacy practices of these external sites and encourage you to review their privacy policies.

11. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will revise the “Last updated” date at the top of this page. We encourage you to review this page periodically to stay informed about how we protect your information.

12. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

West Coast Peer Learning Network
Email: [email protected]
Website: westcoastpln.org